The best silent auction strategy for fundraisers.
Make your silent auction profitable again with a curated table of travel experiences donors can't help but bid on.
Here's how it works
Select Your Destinations
- •Select no less than 6, no more than 10 auction items.
- •For example: Fiesta en Mexico, Tuscany, the Italian Ferrari Experience, Mykonos Luxury Villa, the Amalfi Coast, and the Caribbean Passport — six of the suggested trips featured above.
- •Those are just suggestions we know sell — pick any 6–8 from HGA's full 60+ destination catalog. The best vacation stations mix beach, European, domestic, and once-in-a-lifetime experiences.
Set Up Your Station
- •HGA provides the best media for your event.
- •Use HGA destination posters and fill your vacation station table at your event — think of creating a super 'silent' auction.
- •Add these destinations to your auction website too — and we can help with that.
Create Bidding Success
- •Set opening bids at 25% above your nonprofit cost (e.g. Tuscany for 2 — 6 nights — has a $2,495 nonprofit cost, so the opening bid should be at least $3,125).
- •Set $100 bidding increments — this fosters more bidding and more excitement among donors.
- •Every HGA trip can be sold to more than one winner — and none have blackout dates, so every winner books on their own dates.
Post-Event Success
- •Report winning bidders to your HGA fundraiser.
- •Donors are contacted by our hospitality team immediately post-event and have 24 months to book their travel.
- •The Vacation Station is a super easy way to identify NEW mid-level donors at your event.
Vacation Station online too
Running the Vacation Station online? We'll get the trips into your platform.
The Vacation Station works on a silent auction table at your gala — and it works just as well as a 7-, 14-, or 30-day online auction. Two ways HGA loads the trips into your auction software.
ClickBid → one-click TripSync
Push every Vacation Station package straight into your ClickBid event (or any ClickBid white-label platform) — full media kit and reserve included.
Open TripSyncEvery other platform → our specialist
Greater Giving, OneCause, BidPal, Handbid, HelloFund — HGA's dedicated on-staff auction software specialist will set up your Vacation Station (and the rest of your event) directly inside your platform for you.
Get our specialist on itEither path is risk-free consignment — you only pay on packages that close.
Sell the trip. Hand us the winner. You're done.
Send us the winner's name, email, and phone — that's the entire hand-off. Within 24 hours, a dedicated HGA booking specialist reaches out and your team is officially done. No itineraries, no follow-up emails, no "did they ever book?" anxiety. Your nonprofit gets the credit; we do the work.
The only thing the nonprofit owes us is the winner's name, email, and phone. We submit the trip and contact them within 24 hours.
Every winner gets a real human at HGA — same name, same inbox, from first call to wheels-down.
No blackout dates. Winners have 24 months to lock their dates (not to travel — to book).
Our in-house booking and customer-service teams handle every detail. Donors brag about the trip — and about the way the nonprofit treated them.
There is no cap on how many times a package can be put in front of bidders — same night, next event, every year. Reserve once, sell again and again. The nonprofit only ever pays the consignment cost on trips that actually sell.